This policy is provided by Hall & Partners. Registered Address: 85 Strand, London. WC2R 0DW. We take the privacy of any personal information we collect from you very seriously.
PERSONAL INFORMATION COLLECTION AND USE
We may gather various types of information, including information that identifies or may identify you as an individual (“Personal Information”) as explained in more detail below.
Information You Provide to Us:
We may collect Personal Data when you participate in a market research survey from Hall & Partners. Such information includes a unique respondent identification number we assign to you and the responses you provide when completing the survey. In this context, you may choose to provide sensitive Personal Data about you, such as Personal Data that discloses or reveals health and medical conditions, sexual orientation or sexual life, political opinions/views, race/ethnic origin, religious and philosophical beliefs and trade-union membership. Where required by law, we obtain your explicit consent to the processing of your sensitive Personal Data. We may also collect content that you submit, upload or transmit when using the Service, such as photos and videos.
Information We Automatically Collect:
We may collect certain information related to your device, such as your device’s IP address, operating system and browser type for the purpose of optimising your experience, data for authentication and quality purposes.
How do we use the information collected?
Any data that we collect during Hall & Partners surveys will be used solely for the research purpose agreed with our clients. Under GDPR the legal basis for processing of this data is ‘legitimate business interest’.
Any Personal Information or Sensitive Personal Data collected during Hall & Partners surveys will be used solely for the research purpose agreed with our clients, but we will obtain consent before collecting and these questions can be refused. Under GDPR the legal basis for processing of this data is ‘consent’
Automated Decision Making / Profiling
Based on the information you may give in our survey, we may carry out automated decision making or profiling about you. In most of cases this will not result in any legally significant decisions being made about you and will be used in a market research context only. Under GDPR the legal basis for processing of this data is ‘legitimate business interest’.
EXERCISE YOUR RIGHTS
You have the following rights in relation to the personal information we hold about you:
- Your right of access. If you ask us, we’ll confirm whether we’re processing your personal information and, if so, provide you with a copy of that personal information (along with certain other details). If you require additional copies, we may need to charge a reasonable fee.
- Your right to rectification. If the personal information we hold about you is inaccurate or incomplete, you’re entitled to have it rectified. If we’ve shared your personal information with others, we’ll let them know about the rectification where possible. If you ask us, where possible and lawful to do so, we’ll also tell you who we’ve shared your personal information with so that you can contact them directly.
- Your right to erasure. You can ask us to delete or remove your personal information in some circumstances such as where we no longer need it or if you withdraw your consent (where applicable). If we’ve shared your personal information with others, we’ll let them know about the erasure where possible. If you ask us, where it is possible and lawful for us to do so, we’ll also tell you who we’ve shared your personal information with so that you can contact them directly.
- Your right to restrict processing. You can ask us to ‘block’ or suppress the processing of your personal information in certain circumstances such as where you contest the accuracy of that personal information or you object to us processing it. It won’t stop us from storing your personal information though. We’ll tell you before we lift any restriction. If we’ve shared your personal information with others, we’ll let them know about the restriction where it is possible for us to do so. If you ask us, where it is possible and lawful for us to do so, we’ll also tell you who we’ve shared your personal information with so that you can contact them directly.
- Your right to data portability. With effect from 25 May 2018, you have the right, in certain circumstances, to obtain personal information you’ve provided us with (in a structured, commonly used and machine readable format) and to reuse it elsewhere or to ask us to transfer this to a third party of your choice.
- Your right to object. You can ask us to stop processing your personal information, and we will do so, if we are:
- relying on our own or someone else’s legitimate interests to process your personal information, except if we can demonstrate compelling legal grounds for the processing; or
- processing your personal information for direct marketing.
- Your rights in relation to automated decision-making and profiling. You have the right not to be subject to a decision when it’s based on automatic processing, including profiling, if it produces a legal effect or similarly significantly affects you, unless such profiling is necessary for entering into, or the performance of, a contract between you and us.
- Your right to withdraw consent. If we rely on your consent (or explicit consent) as our legal basis for processing your personal information, you have the right to withdraw that consent at any time.
- Your right to lodge a complaint with the supervisory authority. If you have a concern about any aspect of our privacy practices, including the way we’ve handled your personal information, you can report it to the UK Information Commissioner’s Office (ICO). You can find details about how to do this on the ICO website at https://ico.org.uk/concerns/ or by calling their helpline on 0303 123 1113.
If you would like to access, review, update, rectify, and delete any Personal Information we hold about you, or exercise any other data subject right available to you under the EU General Data Protection Regulation (GDPR), fill out this Web Form. Our privacy team will examine your request and respond to you as quickly as possible.
Please note that we may still use any aggregated and de-identified Personal Information that does not identify any individual, and may also retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
WHERE WE STORE DATA
The data that we collect from you may be transferred to, stored at and processed at a destination outside the European Economic Area ("EEA"). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. If we transfer data for processing to a country outside of the EEA, we will put in additional safeguards to protect your personal data based on standard contractual clauses and data protection laws.
We have a commitment to taking reasonable steps to ensure the security of your information. To prevent unauthorized access, maintain data accuracy, and ensure the appropriate use of information, we use appropriate technical, organizational and administrative security measures to protect any information we hold in our records from loss, misuse, and unauthorized access, disclosure, alteration and destruction.
Protecting the privacy of the young, i.e. children under the age of 16, is especially important. For that reason, we never knowingly invite children under the age of 16 years to participate in research studies without consent. If it is necessary and appropriate, we will take measures to gain permission by the responsible adult. If a child has provided us with personal information, we ask that a parent or guardian of the child contact us at firstname.lastname@example.org if they would like the information submitted by the child deleted from our database. We will use all reasonable efforts to delete such information from our database.
PRIVACY PRECAUTIONARY WARNING
COOKIES AND OTHER TRACKING ACTIVITIES
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Our Data Protection Officer:
Email Address: DPO@hallandpartners.com
Address: Hall & Partners, Bankside 2, 100 Southwark Street. London SE1 0SW
Attention: Privacy - DPO
This document was last updated on May 25 2018.